QUESTION:

Hi,

We’re getting married in June.

Are we supposed to send invitations to the vendors? (That includes DJ, photographer, cellist, JP, and the event coordinator at the site.)

Thanks,
Julia Read the rest of this entry »

For weddings or private events where there will be guests flying in from out-of-town, it is courteous (in the case of weddings) and mandatory (in the case of corporate events) to reserve a room block in a local hotel or hotels so your attendees have somewhere to stay while they’re in town.

Before you contact a hotel to set up a room block, you must first figure out approximately how many rooms you will need for your guests. If you have the luxury of a confirmed fly-in guest list, you can assume 75% of them will want a room in your block. So, take your confirmed fly-in # x .75 and you’ll get your room block #.

If you don’t have a confirmed fly-in guest list, you’ll have to make an educated guest. Based on your event, you probably have an idea of who will come. Take that # x .75, and you’ll have a basic idea of your room block #. Read the rest of this entry »